Intensive training on Contract Administrative Assistant

Exporter's job:

• How to Check a Purchasing Order/Proforma Invoice;
• How to check/draft a contract;
• How to review and amend a contract prepared by a buyer;
• How to draft Invoice - Packing List according to international standards.

Importer's job:

• How to compose a Purchasing Order/Proforma Invoice;
• How to review/draft a contract;
• How to check and amend a foreign trade contract prepared by a seller;
• How to check Invoice - Packing List.

Exporter's job:

* How to check shipping schedule

* How to ask for freight rates and deal with Forwader/Shipping Lines

• Practice in English: email and call asking for charges

* Track Booking Note

• Practice: reading, checking and detecting errors of a Booking Note;
• Practice: get Booking directly on the website of the shipping line.

* Follow up and prepare Cut-offs S/I - VGM - Doc - C/Y

• Practice: write emails urging customers to send Shipment Advice;
• Practice: drafting and submitting the S/I to the shipping line's website;
• Practice: drafting and submitting the VGM to the shipping line's website;
• Practice: check the content of the draft B/L and get the official B/L on shipping lines' website;
• Practice: follow-up and ask for extension of C/Y cut-off and other cut-offs;
• Practice: ask for more free time for DEM - DET with FWD or shipping lines;

* Get the Bill of Lading

• Practice: make an Authorization for freight payment/Get original B/L/Telex Released;
• Manage freight charges with forwarder/shipping line.

* Shipment tracking

• Practice: tracking the journey of a shipment in interntaional transportation

Importer's job:

* How to check shipping schedule

* How to ask for freight rates and deal with Forwader/Shipping Lines

* Track Booking Note

* Coordinate to help exporters prepare Cut-offs S/I - VGM - Doc - C/Y

* Shipment tracking

* Get D/O - release goods

• Practice: read a Notice of Arrival
• Practice: make an Authorization for FWD to pay freight and get D/O;
• Manage freight debt with forwarder/shipping line.
• Handling DEM - DET issues with forward/shipping lines

Exporter's job

* Sample management

• Practice: write an email to discuss with the customer about the sample;
• Practice: email to push customers to approve product samples;
• Practice: declare AWB via Fedex, DHL… to send samples;
• Practice: write an email to confirm the sample making with the factory;
• Practice: make a sample management file;

* Working with the factory to process orders and stuff goods

• Practice: compose a Production Order.
• Coordinate with related parties to track packaging and raw materials.
• Send and track customer's packaging approval

* Working with surveying agency and trucking house

• Practice: write an email to schedule an inspection with the inspector and the factory;
• Practice: write email to schedule fumigation with fumigation company and factory;
• Practice: write an email to order a truck with a trucking company;

* Insurance Coverage for shipment (if any)

• Practice: write an email to ask for insurance coverage for the shipment;
• Practice: fill out an Insurance Application Form;
• Practice: check an Insurance Certificate;
• Practice: prepare a set of documents to claim insurance;

Importer's job:

* Sample management

• Practice: write an email to the supplier about the sample;
• Practice: email to push suppliers to send samples;
• Practice: tracking AWB through software of Fedex, DHL... to track samples;
• Practice: make a sample tracking file;

* Ask the seller to update the goods production progress and packing/shipping status

* Strict control of third-party inspection work.

* Insurance Coverage for the shipment (if any)

Knowledge Consolidation:

• Payment process by each method: T/T; Documentary Credit (L/C); Collection (D/A-D/P); CAD…
• Document negotiation process in Collection and Documentary Credit payments;
• Practice: compose a file to manage the entire job of order management.

Exporter's job:

• Practice: write an email to push payment;
• Practice: read, understand and check the contents of an L/C;
• Practice: drafting a Bill of Exchange;
• Practice: tally and prepare a full set of shipping document;
• Practice: compose a file to manage debts and payments;

Importer's job:

• Practice: write an email to explain the late payment;
• Practice: write an email to push the supplier to send original documents or release the goods;
• Practice: fill out an Application Form for L/C Opening;
• Practice: checking shipping documents (draft and original);
• Practice: compose a file to track debts and payments;

• How to hide prices and partner information on Commercial Invoice;
• How to hide information about partners Packing List;
• How to Switch B/L;
• How to switch Insurance certificate and other certificates;
• How to adjust C/O in tripartite business;
• How to use transferable L/C and back to back L/C in tripartite business;
• How to prepare documents in the payment of documentary credit (L/C) to avoid discrepancy charge.

• How to hide prices and partner information on Commercial Invoice;
• How to hide information about partners Packing List;
• How to Switch B/L;
• How to switch Insurance certificate and other certificates;
• How to adjust C/O in tripartite business;
• How to use transferable L/C and back to back L/C in tripartite business;
• How to prepare documents in the payment of documentary credit (L/C) to avoid discrepancy charge.